The UAN is an abbreviation for the terms Universal Account Number which was started by the Employee Provident Fund Organization. This was until the month of October the year 2011. The universal account number was started by the Provident employee fund organization to reduce the tiresome process of transferring the employee provident funds to the next employee every time the employee moved from one company to another. The Universal Account Number provided a couple of various services to the employees all in one simple window.
UAN is therefore a (12) twelve digit number which is given to each employee who has an employee provident fund number. This number is used by the employer to ensure that the employee has control over their EPF funds account meaning the work of the employer is minimized. The universal account number acts an umbrella of all the other provident fund accounts of the employee.
The universal account number has various benefits to the employee. These benefits include the ability to enter and edit the nomination details of your employee provident fund account, allows easy checking of the employee provident fund account balance and tracking and filing of epf transfer epf claims that have been carried out from the account.
It also has the benefit of connecting all of the employee’s, the number is portable throughout the employees career meaning they will carry it all through the various companies they will work for all through their career as well as an easy process of downloading the universal account number card.
Again, there is the benefit of a higher retirement benefit for the employees who hold a universal account number. This is because most of the employees would wish to withdraw the amount of money in their EPF account and this would include the withdrawal charges which are deducted from the employee’s and the employer’s contributions. Therefore the UAN will help reduce the withdrawal charges due to the ease of transfer of the money after retirement.
The UAN is used to transfer amounts from previous accounts to the current account easily since the employee supplies his /her UAN and KYC details to his employer where after the verification, the employer then transfers he amount. It is also used to receive monthly alerts through the short message system (SMS) once the employer and the employee contribute to the account.it is also used to check the EPF total balance after the employee’s account has been debited or credited any amount where it also sends a SMS to the employee.
UAN is also used when withdrawing the amounts from the accounts. This is because the process of withdrawing the amount required the signatures of the previous employer before the employee could withdraw them but with the UAN, this is made easier since all the previous employer needs to do is verify your KYC details.
The universal account number differs from the employee’s member I.D. in ways such as: the employee will have only one UAN whereas s/he can have more than one member ids depending on the number of companies he has been employed. All these member identities can be put in one UAN.
UAN Number Registration Process
Before the registration of the UAN number, you will need to have a few items. These items include your provident fund number, which you can easily get from your pay slip, your date of birth as it is registered with the records of the Employee Provident Fund Officer which may differ in many cases. You will also need the order of your names as in the PF records and lastly your mobile number which should be functional.
To register for the universal account number, you will need to get a universal account number form your former employee who will get it from the Employee Provident Fund Officer.
Then you visit the official website which is http://uanmembers.epfoservices.in/ and click on the “activate UAN Based Registration”. After clicking on the “activate”, you then enter the Universal Account Number that you received from the employer followed by your mobile number and your member I.D. Then click enter.
After clicking enter, you will get a confirmation pin on your mobile through SMS. On the same window, click on “I agree” tab then enter the confirmation pin you received in your mobile phone, after which you click send.
This opens a new window or a page where you see that the details you entered have been verified. You can also go step ahead and create a password for logging in to the mother portal which is the member portal to access the facilities provided in the UAN portal keeping in mind that your username will always remain to be your UAN number. These are the steps required to register for your UAN number.
After registering, you will require to log in to the portal. To do this, you will need your username which is your UAN number and the password that you created. Once in the portal, there are a lot of activities you can do including the downloading of the passbook,, viewing the link status, claiming the file transfer status, claim the system generated transfer, edit your mobile number and your email address, edit your password and personal details in the profile section, view the FAQ questions and most importantly download the universal account number card.
The UAN card is important to the employee since it displays the universal account number and other details of the employee. It has two sides where the front of the card shows the UAN number, the name, husband’s/ father’s name, the member i.d, the photo of the account holder and he KYC. It is important to note that if the KYC of the employee was uploaded by the employer, it will then show as yes on the front side of the card but if it was not uploaded by the employer but the employee, the KYC will show NO.
The card will have the latest five member ids that the employee has and they must be linked to the UAN. Also, the back will contain the help desk and the help desk email that will enable the employee to contact the help desk easily.